Adding Signatures to your E-mail Messages
By now you have probably seen quite a few of them. Whether providing information, making a statement about the sender, or just looking good, e-mail signatures are a quick and easy way to add flair to an e-mail message.
Using most available e-mail programs such as Outlook Express or Eudora and many webmail services such as Hotmail or Yahoo, you can create e-mail signatures that are automatically included in every message that you create. These signatures can be useful when you want to add your personal information such as name, organization, and phone number or to add style to your messages by using color, slogans, humorous quotes, or anything else you can think of. For example, the following signature includes contact information and other additions that make the message more personal.
John Doe
ABC Widgets, Inc.
Director of Obscure Tasks
address@gobigwest.com
“The smallest good deed is better than the greatest intention.”
The specific steps required to add a default signature to e-mails varies depending on the program that you are using to send mail, but the process is basically the same. In this letter, we will only describe the steps required to add a signature to messages sent using the program Outlook Express 6, however, you should have little trouble figuring out how to add signatures in other programs. Steps to do so can usually be found in the help section of each program.
To add a new signature in Outlook Express 6, open the program and click on Tools and then Options. Click the Signatures tab and click the New button. Enter the text of your signature in the Text box near the bottom of the window. Make sure that there is a check in the box next to ‘Add signatures to all outgoing messages’ at the top of the window, and click the OK button.
Whether functional or fun, e-mail signatures can make a message appear either more professional or more personal and can eliminate the need to type repetitive text at the bottom of each message.
If you have questions about this or any other topic we have covered, please let us know.
